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Bylaws

MILLVILLE AREA SCHOOL DISTRICT

WORKPLACE SAFETY COMMITTEE

BYLAWS

 

PURPOSE

The purpose of the Millville Area School District Safety Committee (the committee) is to promote a safe and healthy working environment for each employee by creating and maintaining an active interest in safety by each employee and to assist in the overall effort to minimize the frequency of accidents in the workplace.

 

GOAL

The goal of the Millville Area School District Safety Committee is to eliminate workplace injuries and illnesses by involving employees and managers in identifying hazards and suggesting how to prevent them.

 

OBJECTIVES

The Millville Area School District Safety Committee has five major objectives.

  1. Involve employees in achieving a safe and healthy workplace
  2. Promptly review all safety-related incidents, injuries, accidents and near misses
  3. Conduct annual workplace inspections
  4. Monitor accident/incident trends and plan prevention
  5. Annually evaluate the Millville Area School District safety procedures and recommend improvements to management.

 

FORMATION

The Millville Area School District Safety Committee is formed as a single Safety Committee.

 

MEMBERSHIP

All primary work places are represented.

 

The committee shall be composed of a minimum of two employer representatives and a minimum of two employee representatives.

 

Employee representatives shall be volunteers.   Management will select employer representatives, who shall also be volunteers.

 

The committee will represent the following primary workplaces;

            Workplace

                        Facilities/Maintenance

                        Professional teaching staff

                        Other Personnel (office, classroom, cafeteria)

                       

            Committee members shall

·          When schedule and work load permits, to take reasonable time from work to perform committee duties, without loss of pay or benefits.

·          Join the committee for a continuous term of   one (1) year from the date of first meeting attended.   Terms will be staggered to ensure that a core group of experienced members are retained on the committee at all times.

 

Officers

The committee shall consist of two officers, Chairperson, and Secretary.

 

Election of Officers

·          The election of a new chair, or secretary, shall be held during the monthly committee meeting before the month in which the incumbent’s term expires.

·          If the chair or secretary leave office before the term expires, an election will be held during the next scheduled safety committee meeting; the elected officer will serve for the remainder of the term.

 

Duties of the Chair

·          Schedule regular committee meetings and notify members

·          Develop written agendas for conducting the meeting

·          Approve committee correspondence and reports

·          Hold meeting time to one hour or less

·          Report committee activities to senior management as necessary

 

Duties of the Secretary

·          In the absence of the chair, assume the duties of the chair

·          Perform other duties as directed by chair

·          Record, prepare and distribute (post) meeting minutes

·          Conduct meeting in absence of Chairperson

·          Maintain a current membership list

·          Maintain training records

 

Duties of Committee Members

·          Report and discuss unsafe conditions and practices

·          Attend meetings regularly and as possible

·          Review all accidents/incidents, injuries and near misses

·          Contribute ideas and suggestions for improvement of safety

·          Influence other employees to work safely

·          Sponsor or develop programs related to safety

 

EMPLOYEE INVOLVEMENT

The committee will encourage employees to identify health and safety hazards in the workplace.   Concerns raised by employees will be presented to the committee in writing.   The committee will review new concerns at the next regularly schedule monthly meeting.

 

The committee will work with management to resolve concerns.

 

The committee will maintain a log of all employee concerns, including the date received, and recommendations to management (if any).

 

WORKPLACE INSPECTIONS

The committee will conduct workplace inspections of all district facilities for the purpose of locating and identifying health and safety hazards.   The location and identity of hazards shall be documented in writing, and the committee shall make proposals to management regarding correction of the hazards.

 

TRAINING

All committee members will receive annual training in the following topics;

·          Hazard Detection and Inspection

·          Accident and illness prevention and investigation (including substance abuse awareness and prevention training)

·          Safety committee structure and operation

 

Training will be conducted by individuals who meet the PA Bureau of workers Comp Health and Safety Division requirements for accident and illness prevention services providers.

 

Written records of safety committee training shall include: 1) names of committee members trained, 2) dates of training, 3) training time period, 4) training methodology, 5) names and credentials of person conducting the training, 6) the training location, and 7) training topics.

 

COMMITTEE MEETINGS

            Meeting Schedule

·          The committee will meet on a regularly established day each month (ex. 2 nd Tuesday).

 

Quorum

·          Fifty-one percent (51%) of regular committee members constitute a quorum.   A quorum must be present for each monthly meeting.

 

Conducting meetings

·          The written agenda will be used as the order of business to conduct all safety committee meetings and will include:

o         Call to Order

o         Attendance/introduction of guest

o         Review and acceptance of previous month’s minutes

o         Old business

o         New business

o         Accident/Incident, near misses, injury review

o         Discussion of employee concerns

 

Voting

·          Motions considered by the committee shall require a simple majority vote of the regular committee members present to be adopted.

 

COMMITTEE RECORD RETENTION

The secretary will be responsible for record retention.   The following records will be maintained for a period of five (5) years.

o         Meeting minutes

o         Accident/incident, near misses and injury investigations

o         Documentation of annual committee member training

o         Safety related recommendations to management

o         New safety programs and policies implemented

330 East Main Street
Millville, PA 17846
Phone: 570.458.5538   |  Fax: 570.458.5584